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Home  > About UCSI > The University > University Committees
University Committees

University Senate

The University Senate is the highest academic authority in the University. The functions and roles of the University Senate are as follows:

  1. To deliberate, make policy decisions about, and give formal approval to, all academic matters relating to:
    1. Research, inquiry and discovery
    2. Knowledge asset management and knowledge transfer
    3. Learning and teaching
    4. Programmes, awards and qualifications
    5. Range and content of the curriculum
    6. Academic standards and benchmarking
    7. Procedures for assessment and examination of the academic performance of students
    8. Procedures for academic quality assurance and enhancement
    9. Monitoring, evaluation and review of programmes
    10. Academic partnerships and franchise programmes
    11. Internationalisation
    12. Criteria for the admission of students
    13. Staff qualifications and experience
    14. Staff development and scholarly activity
    15. Infrastructure for student learning and staff research
    16. Procedures for the formal designation of research units
    17. Links with business, professions and government organisations
    18. Employability
    19. Equality of opportunity
    20. The appointment and removal of external examiners
    21. Procedures for conferring academic distinctions of the university, including professorial designations, awards of academic prizes and honorary academic titles
    22. Procedures for the expulsion of students for academic reasons.

  2. To receive reports from Faculty Boards and from Senate Committees on responsibilities delegated to them; and to consider recommendations and other matters arising.

  3. To evaluate the academic performance of the University by consideration of student achievements, Performance Indicators, Statistical indicators, external grading systems and other relevant data; to plan and implement strategic improvement where required; and to advise the Vice-Chancellor accordingly.

  4. To participate formally in the strategic planning cycle for the development of the University; to receive, deliberate and approve annual plans from Faculty Boards and from Senate Committees; and to advise the Vice-Chancellor accordingly.

  5. To consider environmental trends leading to potential growth or change in the academic activities of the University; to advise the Vice-Chancellor and the University Council accordingly; and to make recommendations to the University Council on matters of mission, vision, principles and priorities.

  6. To make reports and responses to external bodies on academic matters

  7. To receive, consider and if required act on external advice and policies; and to secure compliance with academic regulation.

  8. To establish Standing Committees, non-standing Committees and/or ad hoc Committees, as it considers necessary, to enable it to carry out its responsibilities effectively and efficiently (within resource constraints set by the Vice-Chancellor).

  9. To advise on other such matters as the University Council or the Vice-Chancellor may refer to the Senate about.
Chairman: Senior Professor Dato’ Dr Khalid Yusoff (Vice-Chancellor and President)

Top Management Meeting

The Management Committee (known as Top Management) is the advisory body set-up by the Chief Executive to assist in the administration, management and operations of the university.

Terms of Reference

  1. The Management Committee meets weekly to share information, brief each other and seek advice, as appropriate, on current or imminent activities and issues, to jointly decide and provide advice to the Vice-Chancellor on:
    1. major matters requiring approval by the Vice-Chancellor;
    2. actions arising from the University Council and Senate;
    3. development and proposal of University-wide operational policies;
    4. the framework and direction for the planning and management of the University;
    5. the performance of the University against the University Strategic Plans;
    6. key strategic opportunities and initiatives, including major infrastructure developments;
    7. development and review of the annual operating budget of the University;
    8. development, integration and monitoring of the University Plans;
    9. development and monitoring of the Operational Plans of Faculties, Divisions and Schools, inclusive of new programme/Department/School/Faculty development;
    10. management of major change; and
    11. other matters referred to the Committee by the Vice-Chancellor

  2. The Management Committee is responsible for:
    1. contributing to the development of strategies, policies and an annual operating plan in support of delivery of strategic objectives and the effective operation of the University and exercising management responsibility for their implementation and delivery;
    2. contributing to monitoring, measuring, and evaluating the University’s performance in relation to the pursuit of its strategic objectives and Key Performance Indicators and ensuring appropriate actions are implemented to ensure successful delivery and achievement of targets;
    3. contributing to and ensuring effective communication to inform and disseminate the decision making and actions of the University Council and Senate
    4. maintaining managerial oversight of all managerial activities in the University;
    5. ensuring adherence to all externally-imposed requirements which fall on the University;
    6. maximising the resources available to the University and ensuring their effective, efficient and economical use;
    7. securing the effective and orderly development and delivery of the University’s work across all its campuses;
    8. fostering a coherent and cohesive approach to the management of the University

  3. The activities of the Management Committee are reported, where appropriate, to the University Council through the Vice-Chancellor and to the Senate through the relevant Administrative Officers and Academic personnel as appropriate.
Chairman: Senior Professor Dato’ Dr Khalid Yusoff (Vice-Chancellor and President)

Senior Management Meeting

Academic Planning Committee

This is a committee under the Office of Academic Affairs and Support which provides a platform for communication, consultation and cooperation among the leadership (Deans, Directors, Deputy Vice-Chancellors and Vice Presidents) of the University with regards to academic issues and its overarching academic policies and procedures. It also serves to support the implementation of the UCSIU strategic plan and the direction from the Top Management team.

The functions and roles of the committee are as follows:

  1. Consider and improve strategic academic issues across the range of academic subjects in the Faculty/University to ensure the excellence of learning, teaching, research & innovation, and engagement with internal and external stakeholders.

  2. Deliberate on matters relating to academic, administrative, staffing and budget of the Faculty. This will include, but is not limited to, endorsement as required of the University’s Strategic Plan, Budget, Capital Projects Plan, and major new resource-initiatives.

  3. Ensuring that all the academic work of the Faculty meets or exceeds the Quality requirements of national and international benchmarks, including MQA, professional or national accreditation criteria, other relevant regulatory framework and regulations, professional bodies’ requirements and international benchmarks and complies fully with University policies.

  4. Discuss matters relating to the development and review of innovative and professional approaches to the delivery of the University’s core and support activities, in particular the academic strategy, the student experience, the development and deployment of human resource, the management of financial and physical resources, and strategic and operational partnerships.

  5. Highlight and share the relevant matters and best practices discussed at the faculty.

  6. Progress updates on action items and proposals should be presented/submitted to the committee, Top Management and/or the Senate where applicable.
Chairman: Deputy Vice-Chancellor, Academic Affairs and Support

Senate Quality Assurance and Enhancement Committee

This is a standing committee of the University Senate. The committee is responsible for deliberation and submission of recommendations to the University Senate about academic standards, quality assurance and enhancement processes throughout the University.

Other responsibilities of the committee include the following:
  1. To assist the University Senate on policies and implementation of all matters relating to academic quality and standards enhancement throughout the University.

  2. To assist the University Senate to ensure thorough processes of monitoring and evaluation, and through periodic review, that all approved programmes continue fully to conform to the University academic standards and policies, and to relevant external regulations and international benchmarks.

  3. To assist the University Senate to ensure compliance with MQA audit and accreditation criteria and in aspects of the University’s operation

  4. To assist the University Senate to have an oversight of all external scrutiny or reviews of academic quality in the University and submit any responses or reports for final approval by the University Senate.

  5. To assist the University Senate to receive and consider reports on monitoring, evaluation and review from the Faculty Board Quality Assurance and Enhancement Committees (FacBdQAEC); to recommend and monitor appropriate action by FacBdQAEC and to report to University Senate on matters requiring further development or university-wide intervention.

  6. To report to the University Senate on external stakeholder and student representation on University Committees and their participation in Quality Assurance and Enhancement matters.

  7. To assist the University Senate to have an oversight of the Quality Assurance and Enhancement of all collaborative academic partnerships, including international links, and collaborative arrangements.

  8. To assist the University Senate to monitor developments in the national, regional and international environment for issues which affect academic standards and quality assurance in the University; and to make recommendations to University Senate.

  9. To advise the University Senate on academic standards and Quality Assurance and Enhancement matters as the University Senate or the Vice-Chancellor may refer to the Committee.

  10. To assist the University Senate in establishing such sub-committees as it considers necessary to enable it to carry out its responsibilities effectively and efficiently (within resource constraints set by the Vice-Chancellor).
Chairman: Associate Professor Dr Toh Kian Kok (Deputy Vice-Chancellor, Quality Assurance and Enhancement)

Senate Learning and Teaching Committee

This is a standing committee of the University Senate. The committee is responsible for deliberation and submission of recommendations to the University Senate for the development of the University as an effective learning community.

Other responsibilities of the committee include the following:
  1. To assist the University Senate in formulating and recommending policies on all matters relating to learning and teaching throughout the University, together with its network of partners and stakeholders.

  2. To assist and recommend to the University Senate the Learning Enhancement Strategy (which includes total student experience; student learning; student support and guidance; student employability; staff development and teaching competence; Information, Communication and Learning Technologies; and physical learning environment); and report the progress periodically to the University Senate.

  3. To assist the University Senate in receiving and considering reports on evaluation of current practice and learning enhancement from the Faculty Board Learning and Teaching Committees (FacBd L&TCs); to recommend to and monitor appropriate action by FacBd L&TCs and to report to University Senate on matters requiring further development or university-wide intervention.

  4. To assist the University Senate in monitoring developments in the national, regional and international environment for issues which affect learning and teaching in the University; to ensure compliance with MQF, MQA criteria; and to make recommendations to the University Senate to enhance practice at the University.

  5. To assist the University Senate in ensuring that the University academic programmes meet best practice requirements for learning placement and professional practice; and the involvement of external stakeholders in learning; and to make recommendations to the University Senate.

  6. To assist the University Senate in monitoring and enhancing the co-curriculum provision in the University, and to record formal and non-formal student learning outcomes; and to make recommendations to the University Senate.

  7. To assist the University Senate in formulating and recommending a strategy for the promotion of the scholarship of Learning and Teaching.

  8. To assist the University Senate in disseminating good practice identified internally and liaise with external bodies in disseminating information about evidence-based good practice, national initiatives, consultations, debate and research in relation to teaching, learning and assessment.

  9. To assist the University Senate in having due regard to the deliberations of other University Senate standing committees.

  10. To assist the University Senate in advising on other matters of Learning and Teaching as the University Senate or the Vice-Chancellor may refer to the Committee.

  11. To assist the University Senate in establishing such sub-committees as it considers necessary to enable it to carry out its responsibilities effectively and efficiently (within resource constraints set by the Vice Chancellor).
Chairman: Associate Professor Dr Toh Kian Kok (Deputy Vice-Chancellor, Quality Assurance and Enhancement)

Senate Research and Scholarly Activity Committee

This is a standing committee of the University Senate. The committee is responsible for deliberation and submission of recommendations to the University Senate for the development of the University as a community of researchers, scholars and professional practitioners, and for the effective development of knowledge assets.

Other responsibilities of the committee include the following:
  1. To assist the University Senate in formulating, and recommending policies on all matters relating to research and scholarly activity, which includes inquiry, innovation and discovery; creative output and artistic performance; consultancy and professional practice; knowledge asset management and knowledge transfer, throughout the University together with its network of partners and stakeholders.

  2. To assist the University Senate in recommending Research and Scholarly Activity Strategy; to monitor its implementation and report periodically to the University Senate.

  3. To assist the University Senate in considering reports from each Faculty on progress towards the fulfillment of its strategic priorities for Research and Scholarly Activity and to make recommendations on those reports as appropriate to the University Senate.

  4. To assist the University Senate in monitoring progress towards the fulfillment of its strategic priorities and to make recommendations on those reports as appropriate to the University Senate.

  5. To assist the University Senate in developing and maintaining a Code of Research Ethics based on sector best practice.

  6. To assist the University Senate in monitoring developments in the national, regional and international environment for issues which affect Research and Scholarly Activity in the University; and to make recommendations to the University Senate.

  7. To assist the University Senate in advising on other matters of Research and Scholarly Activity as the University Senate or the Vice-Chancellor may refer to the Committee about.

  8. To establish such sub-committees as it considers necessary to enable it to carry out its responsibilities effectively and efficiently (within resource constraints set by the Vice-Chancellor).
Chairman: Professor Datuk Dr Nizam Isa (Deputy Vice-Chancellor, Research and Postgraduate Studies)

University Examination Board

The University Examination Board (UEB) is a Board which is formed to oversee the overall implementation of the examinations system within the University. This Board reports to the University Senate and has the power to:

  1. Deliberate and investigate cheating cases, irregularities in the conduct of final examinations and errors in final examination question papers.

  2. Ensure the timely submission of results from each Faculty / School / Academy / Institute through the relevant School Examination Board at the end of each semester and timely processing and handing over of such results to the Registrar’s Office for further action.

  3. Ensure the total and comprehensive submission of results from each Faculty / School / Academy / Institute at the end of each semester with no results being withheld.

  4. Ensure that the results are assessed objectively, without prejudice, fear or favour towards any parties.

  5. Approve results that are deemed satisfactorily assessed and reject those that are otherwise.

  6. Obtain endorsement and approval from the University Senate for the release of the semester’s results.

  7. Tabulate and report to the University Senate the classification and progression of the students leading to the University awards.

  8. Deliberate and make decisions on all cases submitted by relevant School Examination Board pertaining to results.

  9. Deliberate and make decisions on appeal cases submitted by students pertaining to results of the UEB’s decision on cheating cases, irregularities and any other matters of appeal.

  10. Address, analyse, investigate, approve/reject any changes and amendments of results after they are released.

  11. Make decisions on exceptional cases pertaining to results including deciding the best course of corrective actions and refer to the Human Resource Department for further action in cases involving staff.

  12. Notify relevant students on the outcomes of cheating cases and/or appeals.

  13. Incorporate the additional scopes of work which may fall within the purview of the UEB.
Chairman: Deputy Vice-Chancellor, Academic Affairs & International

Board of Postgraduate Studies

Student Disciplinary Board

Industry Advisory Panel

Admission Selection Committee

Purpose

The Admissions Selection Committee assesses and makes recommendations to the Senate on academic admission qualifications and their equivalencies for programmes and courses offered by the University.

Terms of Reference

  1. To advise the Senate on
    1. resolutions, policy and procedures relating to all student admissions to the University;
    2. issue relating to admissions beyond the guidelines from the Ministry of Education, Malaysian Qualification Agency and professional bodies; and
    3. ensuring all admission and selection criteria to be in compliance with MoE and MQA requirements

  2. To make recommendations to the Senate, or, if deemed appropriate by the Admissions Committee to the Registrar Office and the Admission Office regarding:
    1. English language requirements for admission to programmes;
    2. recognition of institutions, programs and courses for the purposes of admission;
    3. approval of preparatory programs of study in prior learning;
    4. approval of special admission schemes;
    5. University-wide credit transfer arrangement.

  3. To oversee and approve the publication of admissions advice/list.

Ex Officio Members

  • Deputy Vice Chancellor, Academics Affairs
  • Registrar
  • Head of Admission Office
  • Dean/Director
  • Faculty member

Appointed Members

  • One faculty members depending on the programme applied.

Frequency of Meetings

By request, based on unclear cases that arise.

Quorum

Minimum (4) members.

Chairman: Deputy Vice-Chancellor, Academic Affairs & Support

Board of Studies

This is a Board responsible to the University Senate for all academic aspects concerning the development and award of UCSI University undergraduate and postgraduate degrees and for assessing the viability of proposals of new programmes and courses and to recommend such proposals to the Senate for final approval.

The functions and roles of the Board are as follows:
  1. To ensure that every proposal for new programme and course of study leading to the award of UCSI University undergraduate degrees conform to:
    1. the University’s vision, missions and educational goals;
    2. the University’s direction and strategic planning;
    3. the University’s academic standards and quality;
    4. the University’s governing policies;
    5. MQF/MQA requirements, other relevant regulatory framework and regulations, professional bodies’ requirements and international benchmarks

  2. To ensure that students will be provided with a range of carefully designed and innovative learning opportunities to achieve identified and agreed upon intended learning outcomes.

  3. To validate and assess the programme proposal for academic coherence, current practice and completeness of the academic content.

  4. To ensure appropriate resources and support such as staff, space, library, and other relevant infrastructure are available.

  5. The Board is chaired by Deans or Director. Its membership includes the following:

    • Permanent members:
      1. Senior academic staff
      2. Head, Library Services
      3. Registrar
      4. Bursar
      5. Student Affairs and Alumni
      6. Student Enrolment Centre

    • Others by appointment:
      1. Head of Department/Head of Programme
      2. Members of a Faculty not associated with the programme (minimum of one)
      3. External Assessor (minimum of one)
      4. Industry Advisory Panel (minimum of one)
Chairman: Dean/Director
 
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