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Student Visas
Student Pass Policies for International Students

International students must comply with the new Student Pass policies set by the Education Malaysia Global Services (EMGS). Please adhere strictly to the requirements to minimise delay or other problems that may arise.

Application of New Student Pass

  • You must forward all the necessary documentation to the Student Enrolment Centre (SEC) before an application can be made for your Student Pass.
  • The University will apply for a Student Pass on your behalf.
  • A valid passport with a minimum one and half year (18 months) validity is required to apply for a Student Pass.
  • You need to obtain an approval letter from the EMGS prior to entering the country via the University.
  • The whole process with COMPLETE DOCUMENTS for application, submission and approval for the Visa Approval Letter (VAL) from EMGS will take approximately 6 to 8 weeks.
  • Once approved, the University will obtain the Visa Approval Letter (VAL) from EMGS, which will be issued by the Malaysian Department of Immigrations.
  • Please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an entry visa before entering Malaysia.
  • It is advisable to obtain your Visa Approval Letter (VAL) before entering to study in Malaysia to avoid any issues or problems that may arise to study in the country.

Entering Malaysia with Visa Approval Letter (VAL)

  • Please note that the Visa Approval Letter (VAL) is ONLY valid for six (6) months.
  • Upon receiving your Entry Visa from the Embassy of Malaysia, you are to inform the University a minimum of SEVEN (7) working days before departing from your country. Please complete the Immigration Clearance & Arrival Information Form (Kuala Lumpur Campus) – IIS. A penalty of RM200 will be imposed for late notifications.
  • Bring along a copy of your Visa Approval Letter (VAL), Letter of Admission (LoA) and original school certificate/transcript.
  • The University representatives will meet you at the Airport (KLIA, KLIA2, Subang) to assist you to process your Entry Visa at the Immigrations checkpoint.
  • Please report to the International Support Team (IST) on the next working day after your arrival with your original passport, Letter of Admission (LoA) and original school certificate/transcript.

Social / Tourist Pass

  • It is illegal to study in Malaysia under a Social / Tourist pass.
  • The University strongly discourage the use of Social Visas to enter Malaysia before receiving your Visa Approval Letter (VAL). Please be reminded that as the University cannot guarantee the approval of your Student Visa/Pass application, it may place your studies at high risk.

Transfer Students from other university

  • Students who wish to change colleges/universities after receiving the Student Visa will need to obtain approval from the EMGS.
  • Any transfer student who wishes to study at UCSI University has to cancel his/her Student Pass from the previous college/university. We advise such students to submit all the relevant documents to the Student Enrolment Centre (SEC) before returning to his/her home country.
  • Students are encouraged to enter Malaysia ONLY once they have obtained the Visa Approval Letter (VAL) from the EMGS, which will be sent to the students by the University.
  • Students holding a valid pass under one college/university are not allowed to study in any other institution.

Renewal of Student Pass

  • All documents MUST be submitted to the Faculty/Institute/Centre at least three (3) months (not more than four (4) months) before the expiration date of the Student Pass. If you are doing your Co-Op in a foreign country, please discuss the matter with the Visa Processing Unit (VPU)’s manager.
  • Present original passport (will be returned back to the student immediately after verification at VPU counter).
  • If the Student Pass validity is less than three (3) months during the submission date, please make enquiry for Special Pass application at the Visa Processing Unit (VPU) counter.
  • Make a payment of RM500 at Finance Office for Student Insurance, and settle the outstanding fees.
  • Request for renewal clearance from Registrar Office.
  • Once the EMGS has approved the renewal application, you may submit your passport to Visa Processing Unit (VPU) one (1) month before the expiration date of your Student Pass.
  • The Approval for Student Pass renewal is subject to:
    • Student attendance to be at least 80%
    • CGPA – 2.00 and above
    • Not exceeded duration of studies (Refer to your Letter of Admission)
    • Student provide valid reason for 3 consecutive days of absence from class
    • The immigration has the right to cancel a Student Pass based on poor attendance, poor academic results and exceeded duration of studies.

**Should you fail to submit your documents three (3) months before the expiration date of your Student Pass, a penalty of RM30 per day would be charged.
**Overstaying is a serious offence in the Immigration Department of Malaysia.

Returning Home during holiday/internship (Co-Op)

  • If you are planning to return to your home country during the semester break, holidays or Co-Op, you are required to inform the Visa Processing Unit (VPU) for advice on your next Student Pass renewal.

Transfer of Student Pass

  • If you renew or change your passport for any reason, please transfer your Student Pass (sticker) from the old passport to the new one immediately as the Student Pass will not be valid in the old passport, once you have obtained a new one.
    • If you renew your passport at your home country, please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an Entry Visa on your new passport before entering Malaysia.
    • If you renew your passport at your Embassy or High Commission in Malaysia, you may proceed to the University’s Visa Processing Unit (VPU) after receiving your new passport.
  • You are required to bring your old and new passports to the Visa Processing Unit (VPU) in order to prepare the necessary documents for the Student Pass transfer.
  • There will be charges for the Student Pass transfer based on the nationality.
  • The duration for transferring the Student Pass (sticker) would be 14 working days upon submission to the Visa Processing Unit (VPU).
  • In the event that you lose your passport, you need to do the following steps:
    • Lodge a police report. With the police report, proceed to your Embassy or High Commission to make a new passport.
    • Upon obtaining your new passport, proceed to the Visa Processing Unit (VPU) with a copy of your police report and a letter from the Embassy as the support document to obtain your new Student Pass sticker for your new passport.

Cancelation of Student Pass

Defer Studies

  • If you wish to defer your studies, you will have to return to your home country.
  • You are required to report to the Registrar's Office with a confirmed air ticket, as well as to report/inform the Visa Processing Unit (VPU) for the student pass cancellation and application.
  • There will be charges for the Student Pass Cancellation.
  • Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.

Completion of Studies

  • You shall cancel the Student Pass once you have completed the programme.
  • You are required to complete the Completion Form from the Registrar's Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you received a job offer in Malaysia and wish to apply for working permit, you must bring the Offer Letter from the company for a Student Pass Cancellation.
    • If you wish to leave for your home country, you must bring along a confirmed air ticket for a Student Pass Cancellation.
  • There will be charges for the Student Pass Cancellation.
  • Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.

Withdrawal

  • If you wish to withdraw from your studies, you are required to complete the Withdrawal Form from the Registrar's Office one month before leaving to your home country/transfer university and obtain approval for the deposit refund.
    • If you wish to transfer to another University, you are required to bring the Offer Letter from the new university for a Student Pass Cancellation.
    • If you wish to leave for your home country, you are required to bring along a confirmed air ticket for a Student Pass Cancellation.
  • There will be charges for the Student Pass Cancellation.
  • Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.

Other General and Important Information:

  • Please be reminded that you are required to carry your passport/Ikad at all times when travelling in Malaysia.

For enquiry:

  • For further enquiry, please drop by the Visa Processing Unit (VPU) at South Wing, Block A, 2nd Floor. Our office hours are between 9am to 5pm, Monday to Friday or e-mail to vpu@ucsiuniversity.edu.my
 
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