1. Welcome to UCSI University
Find out more details on the accommodation options available when you come to the University. Considering the various backgrounds of the students who come from various continents and who will be residing as one community, these students will be exposed to other cultures. To live together, you would need to learn to respect one another. While all freshmen are encouraged to stay on-campus for their first semester at UCSI University, all international students are required to enrol in our Residential Hall for their first semester.
If you decide to stay in the Residential Hall, you will have the opportunity of making lots of new friends, with time to concentrate on your academic activities since you will be spared the worry of house/room searching. If you are currently residing in the Resident Hall, you are allowed to apply to stay on for two consecutive semesters. As a resident, you need to be aware of a few important things such as your term dates, the check in and check out processes, renewals of tenancy, cancellations, withdrawals, terminations and refunds of rentals and deposits, room assignments and reshuffling, as well as the Resident Hall Rules and Regulation.
For International Students, our International Office will guide you on your travel arrangements and arrival at UCSI University. However, you need to be aware of your accommodation options, the guidelines on how to apply for accommodations, tenancy and rental fees, check in and check out procedures, renewals of tenancy, cancellations, withdrawals, terminations and refunds of rentals and deposits, room assignments and reshuffling, as well as the Resident Hall Rules and Regulations.
2. How to Apply?
When to apply?
To secure a place (subject to availability) at our accommodation, all completed application forms must reach the Residential Hall Office at least 4 weeks in advance of the new semester.
Each application must be accompanied by a non-refundable booking fee of RM 1000. We will secure a place for you upon receiving a receipt of the non-refundable booking fee and a fully completed Accommodation Application.
However please be informed that payment of booking fees does not guarantee a place at the Residential Hall as all bookings are entertained on a "first-come-first-served" basis.
In the event the University is unable to provide you a room at the Residential Hall, the booking fees shall be refunded in full. Your booking fee will be forfeited in the event that you did not make an appearance within 4 weeks of the tenancy start date.
You have to make the full payment of the semester's rental, upon checking in into the Residential Hall.
Once the rental is paid, your booking fee will then be converted to a refundable deposit.
If you check in after the commencement of the semester's orientation; you are still required to pay the full semester's rental for your accommodation.
Payment for International Students
As an International student, you can pay your booking fee by telegraphic transfer. You may obtain the account details from the UCSI University website at www.ucsiuniversity.edu.my
. You must submit a copy of the telegraphic transfer slip to the International Office for it to be forwarded to the Group Finance Office as payment verification.
Accommodation On Campus
Accommodation Off Campus
3. Tenancy and Rental Fees
Tenancy period is based on the semester, depending on the academic programme that you are enrolled in (approximately: 4 months – 116 days; 5 months – 145 days; or 6 months – 174 days).
The tenancy start and end date varies according to the academic calendar set up for the different programmes. You need to be aware of your tenancy periods during your stay at the Residential Hall.
You are to check in on the start date of your tenancy period and to check out on the end date of your tenancy period (date varies according to the academic programme and semesters).
In the event where you need to check in before the tenancy start date, you will be required to pay for the extra rental amount incurred, which will be charged based on a pro-rata rate per day. If you need to check out after the tenancy check out date, you are required to pay for the extra rental amount incurred, which will be charged based on the extension rates (check out late with permission from the Accommodation Officer) or overstay rates (check out late without permission from the Accommodation Officer).
Rental fees, Booking fees & Deposits
To secure a room at the Residential Hall during your application, you need to make payment for an advance non-refundable booking fee of RM 1000 per person. This booking fee would be converted to a refundable deposit upon receiving your full payment of a semester's rental.
You must pay for one semester's rental (please refer to the latest established rates) upon checking into the Residential Hall. The semester rental is dependent on the type of tenancy period that you applied for in accordance with your programme intake.
Dates of Terms and Established Rates based on the Programmes for 2010/2011 and 2011/2012
The pro-rata rate for an air-conditioned room is RM 25 per day.
The daily rate for an air-conditioned room is RM 60 per day.
The extension rate for an air-conditioned room is RM 60 per day.
The overstay rate for an air-conditioned room is RM 65 per day.
Semester Tenancy Period
Rental Per Semester (RM)
Jan 13 Intake (26 Dec 2012 - 20 Apr 2013)
Apr 13 Intake (24 Apr 2013 - 21 Aug 2013)
Aug 13 Intake (28 Aug 2013 - 21 Dec 2013)
Aug 13 Intake (28 Aug 2013 - 8 Nov 2013)
Jan 13 intake - Master (26 Dec 2012 - 18 May 2013)
July 13 Intake (4 July 2013 - 16 Nov 2013)
Jun 13 Intake (1 July 2013- 29 Oct 2013)
Jan 13 Intake (26 Dec 2012 - 14 June 2013)
Jun 13 Intake (27 Jun 2012 - 12 Dec 2013)
Jan-Jun 13 Intake (02 Jan 2013 - 13 Jun 2013)
Jun-Dec 13 Intake (01 Jul 2013 - 14 Dec 2013)
Jan 13 Intake (26 Dec 2012 - 30 May 2013)
Apr 13 Intake (28 Mar 2013 - 30 May 2013)
Jul 13 Intake (02 Jul 2013 - 16 Dec 2013)
Jan 13 Intake (26 Dec 2012 - 03 May 2013)
Jun 13 Intake (04 Jul 2013 - 08 Nov 2013)
English Enrichment Programme
___ 13 Intake ( ___ 2013 - ___ 2013)
Please refer the rental charging policy at the link below:
Residential Hall Rental Charging
4. Upon Arrival for International Students
Airport pick-up service is provided for International students prior to advanced notice and travel arrangement details given to the International Office.
5. Check In and Check Out
You may check into the Residential Hall ONE DAY before the respective commencement of your semester's orientation or on the tenancy start date, free of charge.
The Check in times are as follows:
Monday to Friday: 9.00 am to 6.00 pm
Saturday: 9.00 am to 1.00 pm (except for Public Holidays)
For other times including Sundays, Public Holidays or any time outside the range given above, you will have to inform the Accommodation Officer, 7 days in advance for the checking in arrangements.
International Students Check In
For International Students, you are allowed to check in on your arrival at the UCSI Residential Hall (based on the date written in your Airport Pick up Forms).
Upon successful check in into the Residential Hall, you must make the full semester rental payment within the 1st week of the semester.
A late payment fee of RM 5 per day will be charged for semester rentals paid after the due date.
Inform the Accommodation Officer of your intended check out date from the Residential Hall by submitting the Renewal / Termination Form before the end of your tenancy period.
During check out, remove all your belongings from the room and return the keys to the Accommodation Officer.
Complete the Check Out Acknowledgement Form and Check Out Refund Notice Form to mean that you have fully completed checking out.
On fully completing your check out, you may collect your deposit refund from the Finance Office, 2 months from the last day of your check out month.
Failure to return the keys and perform the check out, will incur replacement charges for the keys, as well as the applicable overstay rate charges.
If you perform the check out process past your tenancy end date, you will incur the applicable overstay rate charges for occupying the room past the tenancy end date.
If you fail to check out within 2 weeks past your tenancy end date, the Accommodation Officer will complete your check out on your behalf and include the relevant deductions (replacement charges for keys and the applicable overstay rate charges for occupying the room) deducted from your refundable deposit.
If there are belongings left in the room; the Accommodation Officer reserves the right to remove them without prior notification to you.
6. Cancellations, Withdrawals, Terminations of Tenancy and Refunds of Rental and Deposit
If you wish to cancel your accommodation application before the new semester starts or before you check in into the Residential Hall, only the full semester rental (if fully paid by then) will be refunded. Your RM 1000 booking fee will be forfeited.
The non-refundable RM 1000 booking fee will not be refunded if you cancel your accommodation application before the start of the semester period.
If you decide to withdraw from your accommodation before the end of the semester, only the remaining uncharged rental (pro-rated accordingly) will be refunded. Your RM 1000 refundable deposit will be forfeited. The uncharged rental will be calculated based on the formula: semester rental paid – (pro-rata rate * number of days stayed).
If you withdraw from your accommodation within the last 14 days of the semester, it will be considered as early check out from your accommodation. In such cases, you are still entitled to a refund of the deposit.
Terminations of Tenancy
If you did not report or check into the Residential Hall within 1 month from the start date of the tenancy period, your booking fee will be forfeited. Your accommodation rental will only be refunded upon request in writing to the Residential Hall.
Residents expelled from the Residential Hall for violation of Residential Hall Rules & Regulations will not be entitled to the refund of the remainder of their paid rental, while their deposits will also be forfeited.
Deposits will only be refunded if you decide against renewing your tenancy after your stay at the Residential Hall, and if the facilities and amenities of the relevant Residential Hall unit are kept in an acceptable condition once you complete your check out process. The Student Residence and Housing Committee shall decide at their discretion, what is considered "acceptable".
In the event of damages to the University properties, your deposit will be used to cover the cost of returning the said property to its original state.
In the event the deposit is insufficient to cover the cost of such repairs, you will be held liable for the balance of the cost.
Please download the Tenancy Renewal/ Termination Form
at the link below: FORM/SAO-AS-Accommodation- 00/07
7. Room Assignments and Reshuffling
You may request for certain rooms or particular roommates to be assigned to you; however, the final decision with regards to the room and roommate assignments resides with the Student Residence and Housing Committee who will be guided by the rules and regulations of the Residential Hall.
The Student Residence and Housing Committee reserves the right to reshuffle students to different rooms within the first 3 weeks of the new semester.
Room re-assignments requested by residents will only be considered after the 3rd week of the semester, with such applications being subjected to the approval of the Student Residence and Housing Committee.
You will be granted no more than 1 re-assignment of rooms per semester.
You may not change rooms on your own without the approval of the Accommodation Officer. Doing so without permission will incur disciplinary actions taken accordingly against you.
Room re-assignments or transfer room applications will not be charged if the transfer is within the same building or hostel premise.
If you request for a transfer between different hostel venues, an administrative fee of RM 50 will be charged which has to be duly paid before the transfer of rooms can occur.
International students are paired in rooms with a local or a student from another country as it will be mutually beneficial to both since it facilitates the you, the international student to adapt to various cultures with the help of your roommate. Simultaneously, it enables both parties to learn the cultures of others from those they may already be accustomed to.
8. Renewal of Tenancy
Tenancy is renewable after the first semester, subject to availability. However, priority will be given to new students of the incoming semester intake.
You may stay at the Residential Hall for a maximum of 2 consecutive semesters. Thereafter, the tenancy may be renewed, subject to the availability of rooms, and the discretion of the Student Residence and Housing Committee.
How to apply for the renewal?
Applications for renewal / termination of tenancy must be done within the published renewal period by submitting the completed Renewal / Termination Form to the Accommodation Officer.
Any late submission of forms after the due date of the renewal period will not be entertained.
Failure to submit the Tenancy Renewal / Termination Form within the said renewal period will result in auto-termination of the next semester's tenancy for the resident. A resident has to check out by the end of the current tenancy's end date.
Renewal Status and List of Approvals will be posted within 1-2 weeks after the end of the renewal period. Residents must check their own status to ascertain if their application is approved or otherwise by going through the lists posted on the notice boards and prominent areas around the Residential Hall premises.
How to appeal for renewal?
You may appeal if you are not satisfied with your renewal status within the stated period. However, the final decision is the discretion of the Student Residence and Housing Committee.
You may not change your renewal / termination application choice after the renewal period or once the renewal status is published. The choice / request stated on the form is final.
Refunds and Deposits
Cancelling your renewal application request (once renewal application is approved) will forfeit your refundable deposit. If advance rental has been paid, it shall be refunded in full when it is supported by a written request from the resident.
If you have already paid the next semester's rental in advance but have decided to terminate the next semester's tenancy, your rental will be refunded in full upon successful completion of the check out.
The refund of the excess rental must be accompanied by a written request from you and attached together with the check out refund notice. The refund of the excess rental will be processed together with the refund of the hostel deposit. You may also request to transfer the excess rental and / or refundable deposit to your tuition fees for the next semester by indicating it in the check out refund notice and on the resident's written request.
For renewal of tenancy, the respective semester's rental amount must be paid no later than the 1st day of the new semester. A late payment fee of RM 5 will be charged on a daily basis for payment made after the due date.
9. On Campus Accommodation Rules and Regulations
The University reserves the right, to impose new rules and / or amend existing rules from time to time, with regards to the rules and regulations governing the Residential Hall. Such additions and amendments will be duly notified to the residents.
A resident residing in the Residential Hall under the purview of UCSI University is governed by the rules and regulations herein mentioned.
Please refer the On-Campus Rules and Regulations Guideline at the link below:
On Campus Accommodation Rules and Regulations