Executive, Visa Processing Unit

Executive, Visa Processing Unit

Faculty/Department: International Office
Campus: Kuala Lumpur


Responsibilities
  • Provide professional administrative support to the department through conducting and organising administrative duties and activities including receiving and handling information and ensure information is up to date and accurate.
  • Take on all essential administrative duties that are related to the Visa Processing Unit (VPU) of Student Affairs.
  • Check, receive, process and ensure all passport, student pass and/or any documents related are processed and managed within the stipulated timeframe. This includes but not limited to checking and receiving of the following applications:
    1. Renewal for existing students - from students
    2. Visa Approval Letter - Cancellation
    3. Transfer of Student Pass sticker for lost or new passport
    4. Dependent Pass for guardian’s under student pass
  • Responsible of managing the account pertaining to the passport collected under your care and close the account with your supervisor on weekly basis.
  • Assist the Liaison Officer in preparing letters to Immigration.
  • Ensure inquirers are well-assisted and welcomed and ensure all enquiries are channel to the appropriate venue/person.
  • Liaise with Record Office for necessary documents for student pass renewal for KIV or rejected cases and complete the case within the stipulated timeframe.
  • Update the submission and collection of passport from immigration and next renewal date in BDMS or any new informative system.
  • Record all verbal and written correspondence with students on BDMS or any new informative system.


Requirements
  • Candidates must possess a minimum Degree qualification.
  • Candidates with a minimum 2-3 years working experience are preferred.
  • Candidates must be pro-active and self-motivated, with the ability to work independently as well as participate within the team.
  • Candidates must be able to work under pressure and meet deadlines, possess a mature attitude and a good team player.
  • Candidates must possess strong communication, presentation and interpersonal skills and abilities.
  • Candidate with ability to speak Mandarin will be an advantage.



Dateline: 31-Dec-2019
Last Update: 23-Oct-2019