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Senior Executive, Procurement And General Administration

Senior Executive, Procurement and General Administration

Faculty/Department: Group Finance Office

Campus: Kuala Lumpur



Responsibilities

Fixed Assets

  • To update the fixed asset list under Fixed Asset Register.
  • To manage and tag all assets purchased.
  • To carry out periodical check on the fixed assets.
  • To arrange and manage the fixed assets transfer and disposal.
  • To review and suggest the fixed assets procedure to align to practical environment and industrial practises.

Purchasing

  • To assist and manage the purchasing operation with the objective to save cost.
  • To assist peers in sourcing the best quotation benchmarking against low pricing, timely delivery, good quality and fast respond time. 
  • To explore and source for new supplier to expand the supplier database to builder a wider range of suppliers for selection.
  • To ensure purchase requests are justified and verified by relating parties for cost and inventory control.
  • To handle and manage requests for local and overseas purchase.  To coordinate with relevant authorities for tax saving through application of exemption and incentive to save cost.
  • To issue purchase order and liaise with supplier for delivery arrangement.
  • To verify purchase invoice and delivery note against purchase order.
  • To issue supplier cheque or online transfer processes.
  • To act as mediator between supplier and requester on goods delivery or any issues arises from the order.
  • To attend to staff enquiry and supplier queries.
  • To notify supplier on cheque collection.

 

Inventory Control

  • To conduct periodical stock count on all stock items with timely report.
  • To ensure resources purchased is properly monitored and utilized.
  • To highlight on unusual and alarming incidents in relates to stock usage. 
  • To review inventory process periodically to align to operation needs.

Insurance

  • To insure all valuable assets under UCSI Group.
  • To review and revise the insurance policy according to needs and align to current situation.
  • To mediate issue on insurance claim with related parties.

Dispatch

  • To coordinate and ensure dispatch tasks are carried out smoothly when there is necessary.
  • To monitor the itinerary of Dispatch Clerk is carried out efficiently and operation runs smoothly together with peers.

Recycle Waste Management

  • To coordinate with peers on disposal of recyclable waste for better and friendlier working environment.
  • To generate income from the disposal of recyclable waste i.e. empty cartridges, paper etc.

Others

  • To take full responsibility on the assets and documents entrusted to you. 
  • To perform clerical duty i.e. photocopy, filing of documents, scanning and other administrative function as and when needed.
  • To perform banking duty on rotation basis.
  • You shall perform any other duties relating to the above may be assigned by Chief Finance Officer and your supervisor from time to time.


Requirements

  • Minimum 5-6 years working experience.
  • Knowledge in asset management is an added advantage.
  • Meticulous and analytical.
  • Able to multi-task.
  • Tactfulness to resolve conflicting issues.
  • Adaptive to situation.
  • Pro-active and self-motivated, with the ability to work independently as well as participate within the team.
  • Able to work under pressure and meet deadlines.
  • Possess a mature attitude and a good team player.
  • Strong communication, presentation and interpersonal skills and abilities.
  • Willing to travel as and when needed.
  • Willing to hand on to physical activities i.e. tagging and labelling

Deadline: 27 Aug 2022 | Last Update: 27 Jul 2022