Reporting to the Head, Procurement and General Administration and Chief Finance Officer, Group Finance Office for all duties assigned to you. - To issue and send purchase order to supplier for order confirmation.
- To attend to staff’s request and enquiry.
- To attend to supplier’s query.
- To explore and source for potential suppliers, to build and enlarge the supplier database to provide wider range of supplier selection.
- To conduct price comparison and negotiate for better pricing.
- To verify purchase invoice and delivery note against purchase order.
- To act as mediator between supplier and requester on goods delivery or any issues arises from the order.
- To issue cheque or perform online payment transfer, seek approval for supplier payment and issue payment voucher.
- To notify supplier on cheque collection.
- To manage, coordinate and conduct asset tagging, asset transfer and asset disposal exercise. ·
- To manage internal inventory, conduct annual stocktake and audit for UCSI Group as and when requested.
- To coordinate with Library Services Department on book arrival and verification on the accuracy of books received.
- To coordinate on insurance matter and waste disposal of UCSI Group.
- To frank letters and arrange document posting including register mail, Poslaju etc.
- To carry out assigned despatch duties including bill payment, document dispatch for UCSI Group within Klang Valley and Selangor area.
- To assist in mail or courier collection from Post Office or Courier company as and when needed.
- You are to take full responsibility on the assets or documents entrusted to you.
- Documents entrusted to you for dispatch are not allowed to keep out of office overnight. They are to return back to office on daily basis.
- To take care the motor vehicle entrusted to you and return the company’s motor vehicle back to the campus daily.
- You are responsible to pay for any compound, summon or penalty incurred to the company’s motor vehicle which is entrusted to you during your care.
- To report back to office daily once despatch job is completed.
- To record your itinerary in the Dispatch Logbook when you are out for errands.
- You shall perform any other duties relating to the above as may be assigned by your supervisor from time to time.
- To perform clerical duty i.e. photocopy, filing of documents, scanning and others administrative function as and when needed.
- To perform banking duty on rotation basis.
- To carry a valid B2 license and send a copy of the renewed license annually to Group Human Resource Department for safekeeping
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