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Administrative Executive (Property Management)

Administrative Executive (Property Management)

Faculty/Department: UCSI Peterson Properties Sdn Bhd

Campus: Kuala Lumpur



Responsibilities

Direct Reporting line to Property Manager

You are required to discharge the usual duties of the office to which you are appointed and any other suitable duties at any point which you may be called upon to perform. Such duties shall include but are not limited to the following:-

  • Shall provide all necessary administrative, documentation and filing works with supporting records in proper order and complying with local and statutory requirements.
  • Shall follow up on billing/invoicing/collection and banking transactions as per SMA 757 or any other applicable statutes.
  • Shall manage complaints from owners / tenants and assist in resolving such complaints amicable at point of contact. If such complaint is not bale to be resolved, then to highlight to superior for further action.
  • To maintain all complaints in complaint log book and follow up on status of unresolved complaints.
  • Shall be responsible and assist Building Manager / or any authorised person on handling of Petty Cash Funds.
  • Shall carry out any ad hoc duties directed by the Building Manager / or any authorised person.(JMB/MC)
  • Shall maintain all proper records of all financial transactions of property sites.
  • Shall carry out the preparation of invoices and billings of property sites and compile verified invoices for Account Department.
  • Shall ensure that all books of accounts of Property Sites are all updated and properly recorded.
  • Shall be responsible and liable for the collection of Service Charge, Sinking Fund and applicable Utility (Electrical & Water) Charges.
  • Shall ensure and liable for the daily deposits/bank in of all collection and proper kept of receipt records.
  • To collect amount due to JMB/MC Committee or Developers, issuance of official receipt for all collection, prepare daily “Collection Daily Report” and “Collection Summary Report”.
  • To ensure update on daily basis all Bank-Ins slips and fax details and proceed to deliver original to HQ (Accounts Department for reconcillation).
  • To keep accounts on issuance of access cards, car stickers, residents pass etc.
  • To prepare official letters, memos, minutes of meetings. Requisition and purchase orders including weekly and monthly meeting.
  • To prepare Daily Collection Batching Forms.
  • To receive and answer any telephone calls of Management Office.
  • To maintain and update a proper filing system (hard copy in file and soft copy in server directory) at the management office.
  • To update all owners / proprietors / tenants information in owner’s registry (contact no/e mail/ lawyers’ contact) and maintain such confidentiality at all times.
  • To bank in all daily collections into the bank account of JMB/MC.
  • All collection must be properly documented and secure, failing which you will be responsible for any loss or discrepancies.
  • To report to HQ immediately if money given to others for banking in is not complied with.
  • To report any irregularities to superior to curb fraud /cheat/mismanagement.
  • Any other assignment / ad hoc job deemed necessary by the Management.

 



Requirements

  • Minimum Diploma in any discipline.
  • Minimum 1 year working experience.
  • Excellent communication skills.
  • Proactive and self-motivated, with the ability to work independently as well as to work as team.
  • Able to work under pressure and meet deadline, possess a matured attitude and a good team player.
  • Strong communication, presentation and inter personal skills and abilities.

Deadline: 31 Mar 2023 | Last Update: 09 Jan 2023

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