Assistant Manager, HR

Responsibilities

1. Process monthly payroll for the whole UCSI Group for final approval.
2. Bonus/Salary Review Exercise – Prepares and check on the accuracy of spreadsheets. Obtain budget from Finance Office and send out individual worksheets to each cost/profit centers. Follow-up with the Heads to finalize.
3. Annual HR Budget – work with VP, GHR to prepare and submit to Finance Office before deadline.
4. EA/Slip Jawapan – Check on staff details/YTD salaries/PCB/EPF/SOCSO info and ensuring EA is printed before the statutory deadline. Signatory of Slip Jawapan.
5. Payment for casual workers – Check and approval all timesheets of payment for student trainees, research assistants, teaching assistants, temporary workers (students or external), etc.
6. OCBC liaison person – For staff loans provided by OCBC to full time staff.
7. Group Insurance and Medical Benefits (UCSI Group and UCSI University)- Renewal, new
8. Monthly payroll – full/part time staff, costing, compliance to deadline of submission to statutory bodies, charging back within subsidiaries as according to the function of staff (UCSI Group and UCSI University).
9. Compensation – Adjuncts, Casual workers, Student  Trainees, Research Assistants, Consultants, External Examiner, Guest Lectures, etc. (University).
10. Statistics – Provides statistics for all purposes as requested by stakeholders. (Usually the University requires statistics for submission to relevant parties).
11. MQA visits – Ensure the compilation of relevant documents are provided to QAE/Faculty concerned before the MQA visit.
12. Lead a team in providing advisory and operational delivery in relation to compensation matters.
13. Design, review, develop and implement Compensation policies, programs and salary schemes to achieve total rewards competitiveness.
14. Lead HR improvement process and automation projects to achieve optimal efficiency.
15. Participate in market surveys, benchmarking and analysis of company pay policies.
16. To perform all other duties assigned to you by your supervisor from time to time.

Requirements

• Minimum a degree qualification in related field.
• Knowledge and experience of relevant software applications i.e. spreadsheets, word processing, and database management.
• Proficient in spelling, punctuation, grammar and other English language skills.
• Proven experience of producing correspondence and documents.