Chief Librarian

Responsibilities

The Chief Librarian bears responsibility for preparing budgets, managing resources, meeting budget targets and ensuring that services are provided in an efficient and effective manner

Main Duties:

• Responsibility for providing high quality services to support research, teaching and learning needs of the UCSI University faculty and students.
• Manage library functions and perform ongoing maintenance and development for the integrated library automated system.
• Evaluates, purchases, installs, and maintains library hardware and software and all related items. 
• Coordinates technical and circulation operations with other library services and functions. 
• Assists in preparing the annual budget, particularly as it relates to technical services and needs. 
• Oversee system activity such as database backup, notice generation and report generation. 
• Provide effective access to library collections and resources by develop and maintain collections management policies and procedures. 
• Recommend and implement new and innovative technologies, service models and practices to improve services for customer focused and effective and efficient outcomes in collaboration with others across the Library and beyond.
• Compiles related statistics monthly/prepare Library Reports as needed.
• Plans, organizes and implements special projects as needed. Keep abreast of technical and other developments and trends in the library field.

Additional Duties:

• Responds to patron questions and situations in accordance with library policy and in a manner to enhance the reputation of the library as a centre of teaching and learning. 
• Assist with MQA Visit, Library Orientation Program and Information Literacy Class.
• Other duties reasonable to assist in the smooth operation of the library.

Specific Competencies:

• Communication: Clearly conveying and receiving messages to meet the needs of all.    
• Flexibility: Personal willingness and ability to adapt behaviour and work methods in response to  new information, changing conditions or unexpected obstacles. 
• Leadership and Motivation: Ability to provide direction and to inspire and support others to achieve the Vision, Values and objectives of the team and the University as a whole. It requires that everyone shows respect for others, tolerance and openness. 
• Planning and Coordination: Ability to select priorities, co-ordinate activities and make best use of resources to ensure that the University’s Vision, Values and objectives are achieved. 
• Problem Solving and Judgments: Ability to assess options and implications, in order to identify solutions. Identifies and analyses problems, distinguishes between relevant and irrelevant information to make logical decisions and provides solutions to individuals and organizational problems. 
• Organizational Awareness: Ability to understand the structure and culture of the organization and to achieve value whilst ensuring that you consider the impact of your own or your team’s action on the University. 
• Results Orientation: Ability to understand, use and review the main University processes and systems. 
• Service Orientation: Ability to provide and maintain the highest standards of service for all customers/clients. It is about putting our customers/clients at the heart of everything we do by designing and delivering programs, services and processes which meet or exceed their diverse needs. 
• Teamwork and Collaboration: Ability to work in partnership with your own and other teams to ensure mutual understanding of objectives, effective communication and collaboration towards shared priorities. 
• Values and Ethics: Fostering and supporting the principles and values of the organization and the Public Service as a whole.

Role Specific Competencies

• Accountability / Dependability: The extent to which one internalizes and outwardly expresses responsibility for timeliness, commitment to task, adherence to performance standards, and conformity with the rules and policies of an organization. 
• Information Seeking: Manner by which an individual addresses and handles the flow of information. Ability to identify, systematically collect, and organize information for use by self or others in an organization. Information may be new or updated procedures and policies, business contacts, etc. 
• Innovation: Questioning conventional approaches, exploring alternatives and responding to challenges with innovative solutions or services, using intuition, experimentation and fresh perspectives. 
• Professional / Technical Expertise: Interpreting, linking, and analysing information in order to understand issues. 
• Relationship Building: Building and actively maintaining working relationships and/or networks of contacts to further the organization’s goals. 
• Research and Analysis: The extent to which an individual efficiently and accurately identifies and locates relevant sources of information followed by a capacity to synthesize and analyse data of various complexity and importance. 
• Strategic Focus: Developing and inspiring commitment to a vision of success; supporting, promoting and ensuring alignment with the University’s vision and values

Requirements

• Candidate must possess at least a Master in Library Science / Information Management or any other related discipline. 
• High level of interpersonal skills in building and managing networks and relationship, internally and externally. 
• Self-motivated, target oriented and independent with high degree of commitment to meet deadlines and objectives. 
• Has demonstrated knowledge of relevant subject disciplines including advanced skills in resource discovery and the ability to train students in the use of online databases. 
• Capable of working constructively, creatively and energetically, both independently and in a  collaborative, college environment.